The teacher Portal
Teachers have their own Portal at the same link as families, and sign in the same way, with a code and no password. It opens on Today: the lessons they teach today and what is coming up in the next two weeks, with a reminder at the top when a lesson still needs attendance. It keeps showing what was last loaded if their phone loses signal. Opening a lesson gives them the lesson screen. Start opens the attendance list with everyone present, and they mark anyone late, absent or excused. For each student, or for everyone at once, they can write a note for the family (the family reads it in the Portal), the homework and a staff note only your staff see, and add photos and videos, each marked for families or staff only. Finish shares the notes with families, or sends the attendance to the office first if your rules ask staff to confirm it. Attendance to take lists every lesson still waiting for attendance, and Substitutions lists the lessons they are covering for someone else, upcoming and past. My schedule, Weekly hours, Time off, Report absence and Pay slips sit in the same menu.
Teacher hours and time off
Teachers keep their own availability up to date in the Portal, so you are not chasing it. Weekly hours is one row per day and time window when they can teach, with a switch for times they can also cover for others and an optional note. These are the same weekly hours you see on the teacher's Availability tab: they decide when the Portal offers that teacher's appointments and who you can ask to cover. Time off is for days away, as whole days or part of a day, with an optional reason; anything your staff entered for them shows as entered by you. If time off falls on lessons they are due to teach, your staff get a task to arrange cover, and the Portal stops offering those times to families.
Teacher absence reports
When a teacher cannot make a lesson, they tell you from the Portal instead of a late-night message. In Report absence they pick the lesson from the next 30 days and choose I cannot teach this lesson, then a reason, an optional note for you and, if they want, a medical note as a PDF or a photo up to 10 MB, which only they and your staff can see. You see it straight away and arrange a substitute, and the lesson then shows that the absence was reported. The reasons they choose from are your Staff absence reasons in Settings; if you have none yet, they are asked to contact you directly.
Teacher payslips
Pay slips shows each teacher their own payslips, and only once you finalize a payroll period, so they never see a draft. Each payslip lists the lessons it pays for, regular and substitute, taught and missed, with the amount per lesson and the total, and Download PDF gives them a copy. If you reopen a period to correct it, that payslip disappears from the Portal until you finalize it again.
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