Manage students, workshops, materials, and families from one platform — so your teachers can focus on nurturing creativity, not on admin.
A first-time watercolor student sits next to someone who's been painting for three years. They need completely different guidance, different projects, and tracking who's at what level across mediums is impossible without a system.
Paints, canvases, brushes, clay, glazes — you're never sure what's in stock, what needs reordering, and whether the materials fee actually covers what students use. The kiln queue is a mystery. The supply closet is chaos.
Students create beautiful pieces every week but families only see them at pick-up. There's no organized portfolio, no way to share progress over time, and no exhibition system that doesn't involve a bulletin board.
Regular enrollments, drop-in sessions, weekend workshops, open studio hours, summer intensives — each with different pricing, different capacity, and different scheduling needs. One calendar can't handle all of that. Or can it?
Not a rigid class scheduler. Every feature understands projects, mediums, open studio time, and the creative way art schools operate.
Build a digital portfolio for every student — photos of completed works, medium tags (watercolor, ceramics, charcoal, printmaking), and progression over time. Share publicly or privately with families. Curate works for exhibitions and virtual galleries.
Track multi-session project arcs — a 6-week pottery project is one arc, not 6 disconnected classes. Record completion status per student with photos. Tag by medium and technique. See every student's creative journey from day one.
Per-class supply lists so teachers know what's needed before class starts. Materials fees as a separate line item on invoices. Inventory tracking for studio supplies — know what's running low, what needs reordering. Track reusable items that go out for shows and need to come back.
Unstructured studio time with capacity limits. Station reservations — pottery wheel 3, easel station 7, darkroom slot B. Students book on their own schedule. Manage kiln queue and firing schedules for ceramics programs. Drop-in purchases and class packs.
Regular enrolled classes, drop-in sessions, workshop series, open studio hours, and summer intensives — all in one calendar. Room and station tracking with capacity limits. Instructor calendars with conflict detection. Generate your schedule for the entire term.
Complete profiles with photo, preferred medium, skill level, enrollment history, attendance, and notes. Family accounts link siblings and guardians. Track leaves and scheduled breaks. Store documents like waivers and medical forms securely.
One account per family — tuition, materials fees, workshop registrations, and open studio packs on one invoice. Monthly, per-term, or per-session billing. Accept payments via Stripe, PayPal, PIX, or MercadoPago. Automated reminders. Scholarships, sibling discounts, and packages.
One-tap attendance or QR check-in. Consecutive absence alerts flag students before they disappear. Configurable makeup policy based on your school's rules. Track instructor absences and coordinate substitutes.
From first inquiry to enrolled student. Pre-enrollment with reserved spots, trial classes, and waitlists. Manage tuition, registration fees, materials fees, and prorating. Gift cards for referrals. Smart class regrouping to keep levels balanced.
Every conversation — text, email, Instagram, and WhatsApp — in one unified inbox. Progress updates with photos of student work. Lead pipeline for new inquiries. Automated follow-up sequences. Mass communications by class, medium, or level.
Plan exhibitions with curated student works, send invitations, and track RSVPs. Organize workshops, open houses, and special events with registration and attendance tracking. Sell tickets for shows and galleries.
Dashboards that show what matters — student retention per instructor, enrollment trends by medium, trial conversion, revenue by class type. Build custom reports. Import your data. Export to QuickBooks or CSV.
Free for up to 25 students. Set up in under 10 minutes. No credit card required.