Registration, health records, activity schedules, cabin assignments, and parent communication — one platform built for the seasonal chaos of summer camp.
Family wants Week 2 and Week 5, half-day Monday but full-day the rest, extended care until 6pm, and a sibling discount. Oh, and they want to pay in 3 installments. Your registration form was not designed for this.
A camper has a severe peanut allergy. That info is on page 3 of a PDF that the head counselor may or may not have printed. The kitchen doesn't have it. The nurse has a different version. This is a liability, not a process.
Every camper ranked their top 3 activities. Now you need to build a schedule for 150 campers across 12 activity slots that respects preferences, capacity limits, age groups, and staffing. With a spreadsheet. By Monday.
Families want daily photos and updates but calling them individually would take hours. There's no system between "radio silence all week" and "counselors spending more time texting parents than being with campers."
Not a school tool adapted for summer. Every feature understands weeks, sessions, cabins, and the reality of running a seasonal program with 150+ campers.
Families pick and choose their weeks online — mix-and-match, half-day, full-day, or extended-day options. Sibling discounts calculated automatically across weeks. Early-bird pricing with automatic expiration. Payment plans and installments built in. No phone calls, no manual reconciliation.
Collect medical forms, allergies, medications, emergency contacts, and dietary restrictions during registration — digitally. Track medication administration: what was given, when, by whom, at what dosage. Share dietary restrictions with the kitchen. Health center visit log for incidents and treatments. Always accessible, never lost.
Collect camper elective preferences during registration. Automated schedule generation that respects preferences, capacity, age groups, and staffing constraints. Print daily schedules per camper and per counselor. When a camper switches activities, the schedule updates everywhere.
Collect friend requests during registration. Algorithmic cabin assignment that considers age, gender, friend preferences, and special needs. Assign counselors to cabins. Drag-and-drop reassignment when plans change. Cabin rosters available for every counselor instantly.
Staff upload daily photos organized by cabin or activity. Parents browse their child's photos without seeing every camper's. For overnight camps, a one-way letter system lets parents send messages to campers (who have no devices). Packing list generator customized by session and age group.
Define bus routes with stops and times. Assign campers to routes during registration. Authorized pickup person management with photo ID verification. Digital sign-in and sign-out with QR or PIN for day camps. Know exactly who's on which bus and who picked up every camper.
Complete camper profiles with photo, age, sessions enrolled, cabin assignment, activity schedule, medical info, and notes. Family accounts link siblings and guardians. Store waivers, health forms, and consent documents. Track returning families year over year.
One invoice per family — registration, weekly fees, extended care, bus fees, and extras. Deposit + balance billing with automatic reminders. Installment plans. Accept payments via Stripe, PayPal, PIX, or MercadoPago. Scholarships, sibling discounts, and early-bird pricing.
Daily check-in at drop-off with QR code or roster mark. Track who's present, who's absent, who arrived late. Bus riders checked off at each stop. Afternoon pickup logged with authorized person verification. Attendance reports by day, week, and session.
Every conversation — text, email, Instagram, and WhatsApp — in one inbox. Reach out to last year's families when registration opens. Automated follow-up sequences for families who started registration but didn't finish. Mass updates by session, cabin, or activity group.
Manage counselors, activity leaders, and support staff. Cabin and activity assignments. Process seasonal payroll. Track certifications (CPR, lifeguard, first aid). Background check documentation. Activity log for every action in the system.
Dashboards that matter — registration fill rates by week, returning family rate, revenue per session, activity popularity. Build custom reports. Import your camper data from previous years. Export to QuickBooks or CSV.
Free for up to 25 campers. Set up in under 10 minutes. No credit card required.